How do I generate a Bill Of Materials (BoM) for a recipe?

With Apicbase, ordering can be really fast and easy. In this article, you learn how to make a BoM for a particular recipe and immediately place the orders with your supplier(s).

In order to use the BoM, it is very important that the recipe and accompanying ingredients information is complete and correct in your library. If not, the orders can contain wrong ingredients, quantities or prices. If you want to learn more about creating recipes or just refresh your memory, read this article. For more information on filling out new ingredients, look here.

  • Click on the "Recipes" button in the menu on the left.
  • Select the recipe you want to use in the grid or list and click on it.

Apicbase Bill of Materials 1

  • Under the "General info" of the recipe, you find the "Ingredients & Sub Recipes" section. Click the "Bill of Materials" button in this section. 

Apicbase Bill of Materials 2

Apicbase Bill of Materials 3

  • The "Assistive Ordering" popup will now appear.
    • In step 1 you can select for which outlet you want to create a BoM. 
    • In step 2 you can fill in the number of portions you want to make a BoM for. If you make a BoM on a recipe level, you just have to fill in the last field for the portioning.


  • Then push the "Generate Bill of Materials" button.

You will get a list of the needed ingredients:

    • Ingredient: the name of ingredient.
    • Needed Qt.: the quantity you need to make the necessary portions.
    • Stock Qt.: the available stock quantity.
    • Order Qt.: the quantity you need to order.
    • Choose product: In this column, you can select the product you want to order. Apicbase will automatically select the last ordered ingredient (LO), but you can also order the cheapest product for this order (C) in the dropdown.
    • Total: This column shows the total price of the amount you will order.

For the ingredients that have enough stock, you see that nothing needs to be ordered. If this BoM is correct, you can either export the BoM to an Excel file or generate the order in APICBASE. 

APICBASE Bill of Materials 4

  • If you choose to export the BoM, the file will be exported to the Exports section in APICBASE. You find the Export section by clicking on the settings button in the upper right corner.
  • If you push the "Generate Order Documents" button, you will be redirected to the Create Order module.

APICBASE Bill of Materials 5

The orders for this BoM will be shown on the right. There will be an order for every supplier you need to order from.

  • Click on the tabs on top to change between orders.
  • You can set a delivery date and delivery time for every order.
  • If you push the "Email Order" button in the lower right corner, you will place the order and receive an affirmation mail per order. This has to be done per supplier.

You do not have to place all the orders at this moment. If you leave the screen, your orders will remain in the "Create Orders" module. You can also cancel an order by clicking the "Cancel" button.