How to set a recipe as stockable?

Stockable recipes are recipes that you want to keep an inventory of. When you have created recipes in APICBASE, but decide to make them stockable, you can easily adjust this in APICBASE.

Recipes that you want to enter to your inventory, like sauces, pre-made batches of homemade drinks, and others, can be set in APICBASE as stockable. This allows you to keep track of the pre-made recipes in your inventory.

Note: Once a recipe is set as stockable, the stock will be depleted from this stock item. If the current inventory is depleted, the software will not switch to the separate ingredients but will go negative for this stock item.

Follow the steps below to set a correct stockable recipe in APICBASE.

  1. Go to the existing recipe. If you have not created a recipe yet, follow this article.
    1. If the complete recipe should be stockable, go to section A.
    2. If only part of this recipe should be set as stockable, go directly to section B. 

 

A. The full recipe should be set as stockable.

  1. Go to the recipe you want to set as stockable. Click on "edit".
  2. Go to the inventory tab and click on "set as stockable". Click on "save and go to recipe detail".
    Inventory tab
  3. A new tab will appear called "Packages and pricing". Click again on "edit" and go to the new tab. Create a package, for example, a bottle of 700ml. This will be the package size that you add to your inventory when you prepare the batches.
    Add package in apicbase
  4. If you wish, you can also enter a supplier and price to this package. This is often used for customers who want to do internal ordering to a central production kitchen.
  5. Save before closing this page.
  6. To add a pre-made recipe to your inventory, go to the Create functionality in the Inventory Module. Enter the name of the recipe you made and the quantity. Click on "Add" and then on "Save". This quantity will be added to your inventory, all separate ingredients used to make this quantity will be depleted from your stock.
    Create event

B. Part of the recipe should become stockable.

  1. Clone the recipe and give it a name. For example, Hemingway Daiquiri Cocktail pre-made batch. Click on "save" and you will be directed to the cloned recipe.
    Create cloned recipe
  2. Click on "edit" and delete all ingredients that are not part of the pre-made batch.
  3. Go to the tab "inventory" and click on "set recipe stockable".
    batch inventory capable
  4. Click on "save and go to recipe detail". A new tab will now appear called "Packaging and Pricing".
  5. Click on "edit" and create a pack for the stockable recipe. For example, a bottle of 700ml. This will be the package size that you add to your inventory when you prepare the batches.
    Screen Shot 2019-09-27 at 12.45.32
  6. If you wish, you can also enter a supplier and price to this package. This is often used for customers who want to do internal ordering to a central production kitchen.
  7. Click on "save and go to recipe detail".
  8. Go back to the original recipe using the direct link in the cloned recipe and click on "edit".
    source recipe
  9. Now delete all ingredients that are part of the pre-made recipe and add the pre-made recipe to this recipe.
    sub recipe cocktail
  10. Click on "save and go to recipe detail".
  11. To add a pre-made recipe to your inventory, go to the Create functionality in the Inventory Module. Enter the name of the recipe you made and the quantity. This quantity will be added to your inventory, all separate ingredients used to make this quantity will be depleted from your stock.
    pre-made batch create event