When you want to place an order with a supplier, the Par-levels and minimum inventory are very useful tools. In this article, we'll show you the ins and outs of using Par-levels in APICBASE.
First of all: what does Par stand for? 'Periodic Automatic Replenishment', or simply said: the amount of an ingredient you want to have in stock after ordering.
In APICBASE, it's possible to set a Par-level for every ingredient in your library. Once you've put up all the levels, ordering through APICBASE will become even easier.
Next to Par-levels, you can add a 'minimum requested inventory' for each ingredient. The moment your stock goes below the minimum requested inventory, APICBASE will send you a warning through email.
Setting up a Par- and minimum inventory
There are two ways to set up Par- and minimum levels for your ingredients:
1. Manually (one by one)
- First, go to the edit-mode of an ingredient in your library and click on 'Inventory'. Here, you can set up a Par- and minimum level for every package in your different outlets.
- Save the ingredient. Your Par-levels are now available when making an order. You will get an alert through email when your stock is below the minimum requested.
2. Through an Excel-import (in bulk)
- In 'Settings', go to 'Outlets'. Click on 'Edit Outlet Settings' in the outlet of your choice.
- Now, click on 'Inventory' and download the stock item list.
- Open the Excel-file and fill in the Par- and minimum levels for the ingredients in this outlet.
- Save the file and import it.
- The Par- and minimum levels will now automatically be visible in your ingredients.
Using Par-levels when ordering
Ready to make an order? Then go to the Procurement-module and click on 'Create an order'. When you click on the 'To Par'-button, your order will be auto-filled to reach your Par.