What are 'Par'- and minimum inventory levels, and how to use them in APICBASE

When you want to place an order with a supplier, the Par-levels and minimum inventory are very useful tools. In this article, we'll show you the ins and outs of using Par-levels in APICBASE.

First of all: what does Par stand for? 'Periodic Automatic Replenishment', or simply said: the amount of an ingredient you want to have in stock after ordering.

In APICBASE, it's possible to set a Par-level for every ingredient in your library. Once you've put up all the levels, ordering through APICBASE will become even easier.

Next to Par-levels, you can add a 'minimum requested inventory' for each ingredient. The moment your stock goes below the minimum requested inventory, APICBASE will send you a warning through email.

Setting up a Par- and minimum inventory 

There are two ways to set up Par- and minimum levels for your ingredients:

1. Manually (one by one)

  • First, go to the edit-mode of an ingredient in your library and click on 'Inventory'. Here, you can set up a Par- and minimum level for every package in your different outlets.

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  • Save the ingredient. Your Par-levels are now available when making an order. You will get an alert through email when your stock is below the minimum requested.

2. Through an Excel-import (in bulk)

  • In 'Settings', go to 'Outlets'. Click on 'Edit Outlet Settings' in the outlet of your choice.

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  • Now, click on 'Inventory' and download the stock item list.

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  • Open the Excel-file and fill in the Par- and minimum levels for the ingredients in this outlet.

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  • Save the file and import it.
  • The Par- and minimum levels will now automatically be visible in your ingredients.

Using Par-levels when ordering

Ready to make an order? Then go to the Procurement-module and click on 'Create an order'. When you click on the 'To Par'-button, your order will be auto-filled to reach your Par.

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