How can I make a production plan?

Apicbase can help you with your production planning. Make a plan to get your products done and have a perfect view on who has been doing which tasks, for how long, and what still needs to be done. This article shows you how.

  1. Go to "Planning" in the yellow bar, then click "Production plan".

    Apicbase Production Plan
  2. Select the outlet for which you want to create a production plan.
  3. Click on "New Production Plan" in the grey bar at the top of your screen. 

    Apicbase Production Plan 2
  4. Give your plan a name and drag the recipes and menus on the left you want to create to the right-hand column "Planned Tasks".

    Apicbase Production Plan 3-1
  5. A popup appears where you can enter how many portions/units to create, to whom you want to assign it, and in which workstation* it should be created.  In this case 10 litres of pancake batter will be made by Diogo at station 1. Click on add, to add to your Production plan.

    Apicbase Production Plan 6
  6. When there are sub-recipes to be made for the preparation of this recipe, these are automatically added in the right amount. I have selected to make 10 portions of my Spiced carrot & lentil soup. I need 2,5 liters of Homemade stock for this. However, if I have my stock, I can uncheck the box, so it will not be added to my production plan.

    Apicbase Production plan 4
    Tip: Would you like to set the same number of portions, person and workspace for all recipes? Then use the checkbox next to "select all items" and fill in the information on the top line. This will then be filled in for all selected recipes. Here and there you can still make adjustments if necessary per recipe.

    Apicbase Production Planning 8
  7. You can also add custom tasks if you want. These are tasks other than preparing food, like cleaning workingstations, taking out the trash,... Just select the "Custom Tasks" tab and fill in the name of the task. When you have filled in the name, you can click on the "+" symbol. Drag the task to the right and it is added.

    Apicbase Production Plan 7-1
  8. If you want to edit or remove a task, you click on the "Edit" or "Remove" button in the Planned tasks column. Just make the changes and click on "Close".

    Apicbase Production Plan 7
  9. If you have added all the tasks, just click on "Save" and your production plan is ready!

    Apicbase Production Plan 9

*Note: workplaces can be set up per outlet. To set this up, go to Settings (the cogwheel icon) > "Outlets" > Click on "Edit outlet settings" of the desired outlet. Then click on the "custom fields" tab. Under Custom MEP fields, you will see Workstation. Click the pencil to add workstations.

You can use this module with internal ordering. Please read this article to learn how.