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Switching Integrated Supplier Packages

Integrated ingredients may not always align perfectly with our requirements for stock management. This article will guide you on adjusting integrated ingredients to ensure they meet your specific needs.

Integrations offer numerous advantages to our daily operations; however, they can sometimes pose challenges when configuring your library. Often, we find ourselves not entirely satisfied with our supplier's package setup. Perhaps we prefer an ingredient to be measured in grams rather than per piece, or vice versa. Additionally, we might desire more or fewer packaging levels for a specific ingredient.

While direct modifications to integrated packages may not be feasible, we can transfer the supplier information into a manually created package. Let's explore this process with an example.

This ingredient is delivered by VHC Jongens and was created by the integration. We can see that the ingredient has one package named "Zak 5KG", although the content is 5 pieces.

This is not ideal, since the system will not be able to keep track of the kilograms in stock and the weight used in recipes, and my stock management will become overcomplicated. I want therefore to change this into a package using the unit kg. For that, I will create this package manually.

Now, I'm going to switch the supplier package information line from the integrated package to the one I just created. For that, I need to click on the switching button , and select the package I just created.

As a result, the supplier package information will move from the integrated to the manually created package! This package will now be used in Apicbase while ordering and managing inventory, but for your supplier, the original package will be ordered, so that everyone can work with the right data.

In case you make any mistake or forget which was the original package, note that Apicbase will always allow you to "Revert to the Original Stock Item".

Use cases

There are different situations where this option can become useful. Here are a few:

  • The integrated package comes in pieces, but we want it to have a certain weight/volume (this is the case in the example above).
  • The integrated package has weight/volume units, but we want our package in Pieces.
  • There is one only, oversimplified, integrated package and we want to have a packaging structure with various levels.
  • There is an overcomplicated series of integrated packages that we want to simplify into one only package.